By registering for the EXPO you are agreeing to the following Terms and Conditions.

Exhibit Hours
Set-Up Wednesday, May 17th after 1:00 p.m. (All exhibits must be set up by 3:00 p.m.)

NYCOM reserves the right to resell and reassign space if an exhibitor fails to comply with these move-in and set-up deadlines.

Exhibits will be open: Wednesday, May 17th: 3:00 - 6:00 p.m. | break 3:30 p.m. ; Thursday, May 18th: 8:30 a.m. - 4:30 p.m. | breaks: 10:45 a.m. and 3:15 p.m. | Lunch 12:30 - 1:30 p.m. ; and Friday, May 19th: 8:30 a.m. - 10:30 a.m. | break 10:15 a.m. (exhibit hours are subject to change)

Exhibit Breakdown is on Friday, May 19th after 10:30 a.m.
All exhibits must be removed by 12:00 noon.

In order to guarantee your company's contact in the conference program, your registration must be submitted and received by the close of business April 24, 2023.

Cancellation and Refund Policy
All exhibitor and sponsorship payments must be received BY May 3, 2023, or your booth/sponsorship will be forfeited. For cancellations after May 3rd, your company will be charged a $250 processing fee. For cancellations after May 12th or no-shows, there will be NO refunds for your exhibitor or sponsorship registration.

Restrictions
NYCOM reserves the right to decline or prohibit any exhibit or part of any exhibit, or prohibit or restrict any activity or conduct within the exhibit area which, in its opinion, is not appropriate or would cause NYCOM to be in violation of its contract with the Hotel. Exhibitors will not serve food within the exhibit area during the Conference, except for items like wrapped candy, etc. Exhibitor may not assign or sublet the space purchased, or permit any other party to exhibit therein. Exhibitor may not sponsor or hold an event for delegates at any time when conference program events are taking place. Exhibitor may not play music of any kind at any time within the exhibit hall. Exhibitors may not serve alcoholic beverages.

Liability and Security
NYCOM will not provide security personnel in the exhibit hall during move-in, set-up, break-down, and during exhibit hall hours. Exhibitor is responsible for securing items displayed at the show. Exhibitor thereby expressly assumes responsibility for injury or damage to persons, property or things occurring within the exhibit space assigned to each exhibitor in accordance with the terms of this contract.

Exhibitor is responsible for the safety of its booth or exhibit space. Exhibitor agrees to protect, save, and hold harmless NYCOM, the Hotel, their representatives, agents, employees, servants, and officials from any and all damages or charges imposed for violation of any law or ordinance, whether by the negligence of Exhibitor or its representatives, agents, or employees or those persons acting under the express or implied authority of Exhibitor. Exhibitor also agrees to comply with all terms, conditions, rules, and regulations applicable to the Hotel and NYCOM.

Each exhibitor must have insurance for fire, property damage, public liability and theft which covers the full period of occupancy of the premises by the exhibitor, its agent, employees, guest and or invitees. Exhibitor agrees to maintain general liability insurance in an amount not less than one million dollars ($1,000,000) to cover its potential liabilities under this agreement.

Exhibitor agrees to indemnify and hold harmless NYCOM, the Hotel, their representatives, agents, employees, servants, and officials from any and all claims, losses, damages, or expenses, including reasonable attorneys' fees and litigation expenses, arising out of or resulting from claims or actions for bodily injury, including death, if caused wholly or in part by any act or omission of Exhibitor (except to the extent caused by the sole negligence or willful misconduct of NYCOM, the Hotel, their employees, agents or contractors.

Exhibitor is responsible for making its activities and exhibit space accessible to qualified individuals with a disability in accordance with the provisions of the Americans with Disabilities Act and the regulations applicable thereto. Exhibitor agrees to indemnify and hold harmless NYCOM, the Hotel, their representatives, agents, employees, servants, and officials from any and all claims, losses, damages, or expenses, including reasonable attorneys' fees and litigation expenses, arising out of or resulting from Exhibitor's failure to comply with the ADA or the regulations applicable thereto.